Tutorial - Take Control / Claim Host During a Zoom Meeting | Zoom Documentation - How to host a Zoom meeting: set up the call
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- How to Schedule and Host a Zoom Meeting | Senior Tech Club
How to host a zoom meeting on laptop
These include various text, email and messaging apps on your smartphone. Note: The same steps apply to both your desktop and your phone. If you have a join link for a meeting, just click on it or paste it into your web browser to join the meeting.
Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears. You can set its date and time, privacy and access settings. You can also select your preferred calendar between iCal, Google Calendar or others to schedule the event in your calendar. Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar.
Recording a meeting lets you easily use it as a reference to document everything that was discussed. This is especially important for remote teams who use Zoom video conferencing as their key mode of communication. Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily. Alternatively, you can also end a meeting to stop recording it.
Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want! The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud.
You can access this section by logging into your Zoom account on a web browser. As an account owner or an administrator of a pro Zoom account , you can review various Zoom statistics on the Reports section of the Zoom web portal. Step 2: In the left panel, click on Reports. If you are an admin, the Reports link will be available under the Account Management link in the same panel. Step 3: Go to Usage Reports and select Usage. All your previous Zoom meetings will be listed here.
The following information will be displayed for each of those meetings:. Step 5: Click on the Participants link to generate a Meeting Participants report. The following information will be shown in the report:.
This is similar to calling from a phone number, except that the calls here are hosted over the internet. Instead, you must pay for it separately. Zoom Rooms offer various features, such as:. This usually requires additional hardware multiple webcams, connectors, monitors, etc.
Most in-office teams might not be used to video conferencing and coping with the additional challenges it poses. To make your experience more comfortable, here are three tips that can help team members conduct seamless Zoom meetings and calls:. If you are a participant in a Zoom meeting that is hosted by another person or if you need to install the Zoom app, check Recipe How to Attend a Zoom Meeting for details.
Print Recipe. However, a Zoom account is required if you want to schedule and host your own Zoom meetings with families and friends.
Having a Zoom account also allows you to create your own Instant Meetings and access your personal settings, where you can control meeting activities and update your profile plan at any time. Here is the comparison of the two basic plans from the Zoom. US web site. The key decision criteria is the limitation of the time limit for group meetings with the free plan.
If you can work with the 40 minute time limit on group meeting with 3 or more people, the Free plan is a natural choice. If you meetings of 3 or more people need to last longer than 40 minutes, the Pro plan is your choice. A paid plan is also required if you need other account add-ons for webinars and other advanced features.
Signing up for a Free account is simple but has several steps. You can access the sign up process at zoom. After accessing the signup page, a five step process will complete the action. In this process you will:. On the following screen where you supply your login and password, also check the Keep me signed in box so that you do not have to sign in every time you launch the Zoom app.
Now that you have the Zoom app installed and you have created your Zoom account, you have the tools you need to schedule and host your meetings. You are the organizer of a family video meeting and you would like to setup the associated Zoom meeting. You have already communicated with your group that the meeting will occur at some point in the future at a specific date and time. The process is straight forward and simple. Scheduling and hosting a Zoom meeting is a three step process.
As the host with the Zoom account, you can schedule the meeting for a date and time and setup the characteristics of the meeting. Start the process by clicking on Schedule on the Zoom app home screen. You will then complete the schedule information for the meeting. Here is a step-by-step description of the necessary information. Here are the essential elements of scheduling a Zoom meeting. This is information that will be included in the meeting invitation.
Tap or click the date field to access the scheduling calendar. The three elements of the time are set individuallyh. If you are using the Free Zoom account remember your meeting time is limited to 40 minutes. You will be giving a warning if your duration is longer than what your account supports.
This is particularly important if you are meeting with people from different parts of the country. Every meeting gets a new Meeting ID that will be reflected in the invitation. This information will be included in the invite information that you copy and paste to your meeting participants.
These means that video will be on for all when they join the meeting. This is a good setting for private meetings with a small group of participants. If internet connections are not available or poor, you might use Telephone as an option. This would provide a telephone number. If you are not an active calendar user, choose Other Calendars. The meeting is scheduled and the invitation information is displayed. This is the best time to copy the meeting invitation in order to email it to other participants.
The best time to take action on the invitation to your meeting is immediately after scheduling the meeting. After you have set the date, time and details of your meeting and press Schedule , the following window appears.
This window has all of the essential invitation details you would need to send to your other attendees. After pasting the invitation text to an email, you can add email recipients and additional text or information to the email message. At this point, the Zoom app will launch the Mail app and automatically paste the invitation text into the email message. Its a convenient step for iPad users. The actions for iPhone users using the Zoom app to schedule the meeting requires a slightly different process.
To send an email to your attendees you will. Tap Send Email to launch the Mail app and transfer the invitation text or Send Message to send a text message with the invitation text. When the date and time of the meeting arrives, as the Host you are responsible for starting the meeting. You will also be responsible for admitting meeting attendees. If you plan to start the meeting on a computer, you launch the Zoom app just ahead of the meeting time, you will find the meeting on the Home page of the app.
If the desired meeting is not displayed on the apps Home screen or if you are starting the meeting on a tablet or smart phone, you will need to access the meeting list by:. After starting the meeting, you have a number of options and controls that are common for everyday meeting. If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen. The control for the layout selection is on the upper right hand corner of the screen.
The Speaker View may be best if you are in a Zoom meeting like a training class or a presentation where there is a primary speaker for the group. This is also good if the presenter is sharing a screen or document with the group. Other participants are displayed in the upper part of the screen with small thumbnail images. If someone else in the meeting speaks, their image will move to the center featured spot.
The Gallery View is like a group of friends all displayed on the screen at the same time. Up to 49 people can display on a big screen. Someone who is speaking will have a yellow border around their image. The Gallery View is great for informal meetings where you want to see more faces. These controls manage things like audio, video chat and more.
If you meeting has a primary speaker, the presenter may put everyone on mute. Or optionally ask everyone to mute. This reduces background noise and feedback for the meeting. With the camera off, your video is replace with your profile photograph or a blank box with your name.
You can chat with all participants or a note to a single person. The host can end the meeting for all attendees.
Use the following four questions to determine if you understand the skills taught in this lesson. Zoom — Getting Started on Windows and Mac. Zoom — Join a Test Meeting. You can type a question or comment about this recipe below. This information is only seen my club members. It is a safe place to ask your questions. You must be logged in to post a comment. How to Schedule and Host a Zoom Meeting. This recipe will explore the steps for scheduling and hosting a Zoom meeting.
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